AI-supported practice management for small law firms
Know what needs attention before it becomes a problem.
WIP sits unbilled. Invoices age. Matters stall. MatterMind catches the money and workflow signals across your practice, organizes priorities, and prepares the next step for your review.
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Practice-manager-level visibility across matters, money, workflow, and daily priorities.
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Small-firm practice becomes reactive one quiet signal at a time.
None of these feel urgent at first. Then they become the thing that interrupts your day, follows you home, or costs the firm money.
The problem is not effort. It is visibility plus follow-through.
- Matter stalled No activity 21d+
- Deadline approaching 7 days out
- WIP unbilled Over threshold
- Trust balance low Below threshold
- Invoice aging 45 days
- Follow-up delayed Drafted, awaiting review
Practice-manager-level visibility, without adding headcount.
A good practice manager does not just produce reports. They notice what needs to move next, and what the team should look at. MatterMind brings that operating rhythm into your firm.
Watches the money
Unbilled WIP, billing candidates, aging receivables, trust balances, lockup, and practice KPIs.
Tracks the work
Matter stages, workflow boards, stale files, deadlines, and next-step context.
Organizes the day
Daily queue, Work Planner, priorities, overdue tasks, and follow-up prompts.
Prepares follow-through
Drafted follow-ups, assistant handoffs, trust top-up prompts, and review-ready actions.
One command center for matters, money, workflow, and daily priorities.
MatterMind brings the pieces small firms usually manage separately into one place: matters, money, workflow, and daily priorities.
See the money you are not billing.
Unbilled WIP, aging receivables, low trust balances, and billing candidates are surfaced before they become cash-flow problems or write-offs.
Know what to work on next.
The Work Planner turns the day's signals into a focused review queue.
See where every matter stands.
Visual boards show matters by stage, so your team can see where every file stands at a glance.
Move faster from insight to action.
MatterMind drafts the routine follow-ups and handoffs so insight turns into action faster.
Ask operational questions in plain English.
Ask about any operational corner of the practice and get a structured answer.
What MatterMind will not do.
- Send client-facing messages without lawyer approval.
- Train AI models on your firm's data.
- Add client names or greetings until you approve them.
- Replace your legal judgment.
AI for managing the practice, not replacing the lawyer.
MatterMind uses AI where it actually helps small firms: reading operational signals, answering practice-management questions, drafting routine follow-ups, and preparing next steps for review. It is not built to replace legal judgment, draft substantive legal advice, or send client-facing messages on autopilot.
Operational answers
Ask questions like "What should I bill this week?" or "Which matters have gone stale?"
Prepared next steps
Drafts, prompts, and handoffs are prepared from operational context, then reviewed by you or your team.
Lawyer-approved control
Nothing client-facing goes out without review.
Run the sweep. Review the queue. Stay ahead.
MatterMind checks the signals.
Across workflow, money, deadlines, and matter activity.
MatterMind prepares the next step.
A draft, prompt, handoff, or recommended action.
You review and decide.
Approve, edit, delegate, dismiss, open the matter, or send the instruction to your team.
Your practice gets less reactive.
More issues are caught early. Fewer things depend on memory. More work moves before it becomes urgent.
The first sweep tells you whether it fits.
Connect your practice, run the first sweep, and see what MatterMind surfaces. If it shows you work your team would otherwise have had to find manually, the value is obvious.
MatterMind
Firm base price. Add $10 per seat for each team member.
- 30-day free trial. No credit card required.
- Set-up in minutes. Connect your practice, set thresholds, run your first sweep.
The questions lawyers ask first.
Stop finding out too late.
Problems start as signals. MatterMind helps your firm catch them earlier, prepare the next step, and stay ahead.
No credit card · Cancel anytime · Set-up in minutes
Built by a small-firm lawyer in Alberta, Canada.